"Service Providers, Dramatically
Cut Your Operating Costs!"

Slow work progress. Without an organized project management system, you'll be doing nearly all day-to-day project management activities manually and at a very slow pace, from communicating with stakeholders and managing/assigning projects, to compiling project management reports and assembling project information bytes, to manually micro-managing time budgets and add-on and change orders to prevent cost overruns. The more time spent on a single project, the less revenue for you.

Inefficient time tracking, invoicing, and accounting. As your business grows, it will become highly impractical for you to keep track of individual project budget caps, time tracking, subcontractors' accounts receivables, and invoicing. Soon, as these aspects are not handled properly, there will be dwindling client, employee, and subcontractor satisfaction. According to the SBA, the number one reason a company goes out of business is its accounts receivable system. The rapid delivery of services also depends on the dependability of your accounting reports, which have to be professionally done.

Why control your business growth
just because you don't have the resources to manage it systematically?

OfficeOnTheInternet was born of necessity, and, as they say, all good inventions are born of necessity. We wrote it, and it was designed to be used by us. The nice thing about it is, no disrespect meant to my fellow computer engineers out there, that it was written and designed by successful business owner/operators, taking our successes in business and our success model and programming it into the actual architecture of the software: OfficeOnTheInternet.

And because it's very important that we deliver excellent, superior-quality service we came up with a tool that would allow us to do that.

We have woven our core business success model into the architecture OfficeOnTheInternet, and that is one of the grand benefits of buying OfficeOnTheInternet over any other software.

Sure, there are other tools that are out there for project management, such as Project and Primavera. The problem with those tools is that they're just too complex. They were created and written by engineers. Large companies have employees who are simply dedicated to putting information into these systems (Microsoft Project and Primavera), and then they must also employ several people dedicated to getting the information out of the system. And, for the vast majority of professional services, these project management software programs have features that have no practical application and, therefore, are just incredibly too costly and complex!

Let OfficeOnTheInternet guide you through the expansion of your business by providing you with a website portal to support the management of your projects (including your in-house business operations projects).

OfficeOnTheInternet was written specifically for service providers, and it was born in necessity for our growing company EXCEL-WEST because we 1.) are obsessed with quality and client satisfaction, 2.) wanted to be very efficient and fast, 3.) wanted to have the competitive edge, 4.) needed to reduce our overhead costs, and 5.) knew we could strip away the hassles and stress of doing business.

Why did we design OfficeOnTheInternet?

I think my biggest leap in improving my business model came after 2001, following the 1-2-3 punch of the Tech Wreck, the Dotcom bomb, and 9/11. During this time, I would say about 80% of my clients (and competitors, too) went out of business or filed bankruptcy, and that left me with about $26,000 in accounts receivable. That was when I definitely made some changes to our business model.

During that time, we started to write OfficeOnTheInternet, chose a strategic partner, and created the entire blueprint for the software as a service (SAAS) application. We located a world-class engineering team to assist in the development of OfficeOnTheInternet. We focused on automating the EXCEL-WEST success model while developing a web-based application (OfficeOnTheInternet) that would help us to get paid!

The greatest benefit about OfficeOnTheInternet is the control the business owner has in order to get paid.

In my upcoming book (to be released in 2009), I list a myriad of tricks that unscrupulous businesspeople will use to attempt to either lower their bill or get their bill reduced, to get you to completely void out any invoices you might have, to erase their accounting history with you, or to give them free services or any number of unscrupulous types of things . . .

With these in mind, I wrote the plan for OfficeOnTheInternet to be a tool that is built in complete support of an authentic, honest, transparent business model that ensures that both the scrupulous clients and the scrupulous business owners are looked after, the client's happy and we get paid for all services rendered.

Learn from my list of biggest mistakes. Somebody has to! I have been in business for 10 & ½ years. I am the founder of EXCEL-WEST, a successful international I.T. engineering firm. I am also the creator of OfficeOnTheInternet. I went into business for myself because I was raised by family business owners and entrepreneurs, I learned my very first business lessons on a construction site.

My grandfather was a general contractor who taught me an exceptional work ethic, based on extremely high-quality standards. In fact, when we would occasionally build things, such as a doorjamb, the wrong way, my grandfather would make us tear it all out and redo it until we got it right.

Little did I know that this training would prove valuable to me in my adult years.

I have an interesting and varied background in various fields, nursing, healthcare administration, and IT. After helping the companies I worked for reach income levels they could only dream of before I tweaked their marketing techniques and IT infrastructure, I finally decided to go and work for myself in 1997, and I started my own business.

I already knew a whole lot about business by the time I started EXCEL-WEST. At the companies I worked in, I had worked with financial spreadsheets and projections outlining expenses, overhead costs, and goals   looked into and managed accounts receivables;  promoted businesses, enjoying writing, advertising, promoting, and bringing in business and business development gained experience in business operation and all its facets managed people, specifically teams of up to 40 employees acquired working knowledge in the legal aspects of the business, such as contracting and risk management

But the area that I had little experience in, one that probably no one could have prepared me for, at least not any business school,  was getting paid, or making sure that I got paid. Initially, a lot of how I managed getting paid had to be trial and error.

Our company, EXCEL-WEST, is a professional services company...and by definition, a professional services company involves people who perform a service and is paid for that service. Just a few examples of professional service providers are:

Accountants Architects Computer Consultants Computer Engineers Computer Programmers Content Writers Contract Consultants Engineers Event Planners

Freelance Paralegals Freelance Writers Fundraising Consultants General Contractors Graphic Design Artists Hosting Companies Illustrators Landscapers

Mobile Bartenders Personal Trainers Personal/Professional Coaches Promoters Real Estate Appraisers SEO Consultants Tax Preparers Wedding Planners

If you are one, or if you believe you are indeed a professional services company/provider by virtue of this definition, then you absolutely know this, it's really important to make sure you get paid.

People will try to burn you, and they will burn you. You'll waste precious time and effort trying to get your money from people, from unscrupulous clients who will use your service and not pay you.

There will always be unscrupulous clients who would take advantage of your company size, or your inexperience, or your lack of business infrastructure.

Or, sometimes, business owners are just too shy to present the clients with service contract agreements or requests deposits at the very start for fear of driving them away, and then it's only later, when you've been burned, that you realize that you should have handled everything in a professional manner from Day 1.

Today, as you attempt to improve your business model, I want to share with you some things that I've done that will help you ensure you always get paid.

Sincerely,
Deeba Hargis

What are the other benefits of using OfficeOnTheInternet?

OfficeOnTheInternet will allow you, the service provider, to do the following:

Perform an initial setup quickly and easily. Upload your own company's professional services contract. Upload your company banner and create your own company's identity on OfficeOnTheInternet. Setup users and assign privileges. Easily configure OfficeOnTheInternet to work with your credit card merchant account.

Work Anywhere From Your Handheld PDA. OfficeOnTheInternet delivers the power of total collaboration and business email directly to your mobile device. You can bring teams together, send and execute contracts, close deals, staff and manage project information seamlessly through OfficeOnTheInternet on your Apple® iPhone, BlackBerry®, or any other Web-enabled handheld.

Securely set up and create proposals for your clients to log in and see. Click a button and send them an email notification. Have your clients log in and execute your professional services agreement and agree to project price quotes, estimates, proposals and statements of work.

Work Anywhere From Your Handheld PDA. OfficeOnTheInternet delivers the power of total collaboration and business email directly to your mobile device. You can bring teams together, send and execute contracts, close deals, staff and manage project information seamlessly through OfficeOnTheInternet on your Apple® iPhone, BlackBerry®, or any other Web-enabled handheld.

Have your clients securely pay their deposit for their retainer and for services. OfficeOnTheInternet provides an ongoing secure project management area where companies can collaborate with their clients on projects and pay for services.

Have clients sign off on work. Doing so ensures that both you and your client are aware that the project has been completed to their satisfaction.

Easily manage add-ons and change orders that clients make. Your client wants to add on more tasks to a project that's underway? It's no problem with OfficeOnTheInternet. Just add them in, click a button, and the Client is notified that they need to authorize and pay for additional add-on work.

Recover revenues lost as a result of scope creep, or clients adding on and changing orders. Immediately recapture 20 -30% of lost revenues that result from unmanaged scope creep.

Eliminate/drastically reduce charge backs by 80-90%. The unique architecture of OfficeOnTheInternet captures your clients' IP address and authorizations providing all the necessary documentation and record keeping that you need to respond to chargeback requests and/or avert chargebacks in the first place.

Manage 400-500% more projects in a tenth of the time.

Eliminate the need for e-mail. In the old-school way, projects were managed with e-mail, and it was as if there were all these little pieces of a jigsaw puzzle sitting in everyone's inboxes. With OfficeOnTheInternet, all of the 'pieces' of a project are assembled in one place so that all the stakeholders can easily see, manage, and know at a glance the exact status of projects and all the various tasks.

Easily assign and manage various project tasks to individual employees, contractors, and subcontractors.

Promptly send out mass communications. Another fantastic feature of OfficeOnTheInternet is that you can send out mass communications such as proposal follow-ups, and that can be a real benefit in the era of constant contact and building loyalty programs with clients. The ability to be able to communicate on a mass scale with your clientele or even prospect clients is a very, very powerful feature of OfficeOnTheInternet.

See who's logged in to OfficeOnTheInternet at any given time. You'll never be left in the dark because you can monitor your team, and even your clients, with this feature.

Maintain confidentiality with your clients and subcontractors. OfficeOnTheInternet has Confidential Note sections that allow your team members (e.g., employees, subcontractors, project managers) to be able to communicate with you and your company while you maintain your business relationships and maintain being the point of contact with your clients.

Better management of accounts receivables, accounts payable, time tracking and invoicing. OfficeOnTheInternet allows your employees and subcontractors to track their time and offers accounting reports, helping you to get them paid faster and to maintain a high-quality, high-skill professional workforce with less turnover and more employee and subcontractor satisfaction.

Increase client satisfaction by cutting costs, increasing profitability for your company, cutting costs for your clients, and being able to rapidly deliver services and invoicing.

Streamline accounting with OfficeOnTheInternet accounting reports and accounting modules.*

Improve search engine positioning. Websites are ranked based on popularity and loyalty - that is, on how frequently someone visits your website. With OfficeOnTheInternet, your entry page is on your website, on your domain. So whatever your domain is, if it's 'http://yourbusiness.com' or whatever it is, they have to go there to log in to OfficeOnTheInternet. And so in going there, all your clients who need to log in daily increase the loyalty calculation with Google, consequently increasing your page ranking in the Google search engine.

Top Things You Want To Do To Make Sure You
Get Paid by Clients for Good Work:

Always get a retainer and maintain a retainer for large projects. Why? Because clients that are serious about doing business with you want you, and you're in demand. Deposits are essential. You want to make sure that you always have a retainer deposit and that there's some reserve. Ask your clients to maintain a credit card on file. If a client is serious about retaining you and is serious about making sure that they maintain a good relationship with you, their trusted service provider, he or she is not going to object to maintaining a credit card on file with you. This is really, really important. You don't want the clients owing you money. You want to owe them service.

Make sure you have a really good contract that explains exactly all the terms for payment - that's really essential.

Make sure you have a good accounting system. An accounting system is not just great software, its a great system. No disrespect to bookkeepers or accountants is intended. My experience has been that no one is going to care about your books like you. No one is going to put information into your books as accurately as you could, and that can be a real problem.

Find a dependable collection company. Follow-up on your accounts receivable. You don't want to let something get to the point where it's going to go to collections.

Automate your business model. Go paperless with your operations, accounting, and project management.

Do you have a big dream?
Allow us to help you realize that dream...

I'm going to talk about one of my favorite clients - a physician for a healthcare recruitment company...a guy - just a lovely person - and he had a dream, a vision - he felt as though he was being called by God to bring this new business venture to fruition. He had the financial resources and time, and other resources to be able to do this very quickly. And he had a very clear vision about what it was that he wanted to create.

Using OfficeOnTheInternet, we laid out all of the aspects of the project. In this case, the business model called for incredible marketing and graphic design people to develop his logo; we also needed competent website engineers to be able to write the code and the architecture; we needed professional content writers that could weave the content for our site. So all these core competency skill sets had to be brought to the table as part of his dynamic team that we especially assembled and assigned for his particular project.

OfficeOnTheInternet enabled him to basically post communications with each of these various teams - experts in all of those areas - on the various tasks of his project, in a 24/7, 365 environment, through the mechanisms of OfficeOnTheInternet. Now, that's the "new-school" era - of OfficeOnTheInternet and doing business.

With this setup, there's virtually no drag or lag time. The information is directly sent to the person working on the task. And then on the other side, the resource members, depending on how you assign permissions, can post their information as well.

Now, their information can be posted in a confidential manner which you, the Project Manager, or the Quality Assurance team, look at first and evaluate, and forward either all of the post or in turn make some type of synopsis of the post and post it back to the client. So this really allows the full momentum of the project to move forward in this new era that we're in, and it's made possible with OfficeOnTheInternet.

Even employees, resource members, contractors, or third-party people that you hire would have the ability to not just log their hours, but also describe the work that they've performed by making posts, which is terrific because it enables you to run reports.

This is indispensable in billing because, say, you're a general contractor and you have 5 different subcontractors underneath you - a plumber, a mason, somebody who does sheet rock, and so on and so forth - you can run a report on each of those subcontractors' hours and you'll create a client invoice, and it will have all of the hours of each of your subcontractors in that particular invoice.

This will include all the information, including the date of service, the type of service, and the description of the service that was performed.

Uncover your business' true potential! Check out what OfficeOnTheInternet can possibly do to your business:
 

Immediately increase the number of clients that you can service by 300-1000%.

Immediately increase the speed at which you can complete projects by 300-500%.

Attract clients and contractors and employees by being able to demonstrate unprecedented efficiency through OfficeOnTheInternet.

Cut your overhead costs by as much as 50%. Fire your bookkeeper! You probably won't need them anymore. Instead, get yourself a nice data entry person. Sorry, no disrespect to bookkeepers.

Get paid! Misunderstandings disappear! They're quickly eliminated!

With great efficiency, OfficeOnTheInternet allows you to have an edge over your competitors for as little as pennies a day >> see our price list here >> . Contact us today and put an end to expending added effort and wasting too much time on tasks that can otherwise be automated for you.

Our phone number is 888-317-9300, or Click Here to have a salesperson contact you regarding OfficeOnTheInternet.
Click here to purchase your own OfficeOnTheInternet now >>.
 

Testimonials

As a small business owner I am always looking for ways to keep track of the many projects I have going at once. Thankfully I have had the opportunity to utilize the program called "OfficeOnTheInternet". The user friendly program is a must have! Tremendous timesaver and I can communicate with all members of my team, no more lost notes or missed phone calls.

Eleanor Lefthand owner, A Gallery of Nations

Need More References? No problem. We can talk to you now if you have a few minutes.

* Accounting Modules available in version 2 only.